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APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

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Verification of documents on education via partner’s web-platform

The State-owned company «Information and Image Centre» (National Information Centre of Academic Mobility ENIC Ukraine) of the Ministry of Education and Science of Ukraine, offers additional service of online verification of the documents on education, issued in Ukraine via partner’s web-platform.

As a result of online verification, the authenticity of a document is confirmed or denied after the check-up by the specialists of our Centre and corresponding electronic certificate is generated to be submitted to whom it may concern, in English language, secured by the unique identification number and QR-code.

The online verification of the authenticity of a document on education is designed for educational documents’ holders and, if the consent of the document holder to personal data processing is provided, for document holder authorized representative, including organizations on recognition, employers, human resources agencies, screening companies and other stakeholders.

In order to get the result of authenticity check-up of a document on education, it is enough to go to the web-platform, using the following link, log in and make only 5 SIMPLE STEPS:

  1. Choose Ukraine in the drop-down country list and ENIC Ukraine as issuing authority, indicate corresponding education institution, mode of study and document type.
  2. Fill out all required fields, download the consent of the document holder to personal data processing (herewith or at the partners’ web-portal), fill it out, sign and upload together with the documents you want to verify.
  3. Review the data and confirm your order.
  4. Choose the convenient way of payment and pay for the ordered service online.
  5. Check up the result within the set terms in your personal cabinet, download and print out the certificate, confirming or denying the authenticity of a document on education.

Pay attention:

  • Turnaround time: 7-20 business days.
  • Payment is set according to the price policy of the partner.
  • Irrespective of the result, positive or negative, the payment for the service provided is not refunded.
  • Every document to be verified is considered a separate document (for example: Diploma and Diploma Supplement are considered two documents) and is a subject for separate verification cases.
  • To verify a supplement to the main document, you have to download the main document as well. The supplement is considered invalid without the main document.
  • The list of documents, which are subjects to verification, is provided here.

Recommendations on the contents and layout of documents on higher education

In accordance with the order of the Ministry of Education and Science of Ukraine dated May 20, 2009 No. 428, the Cabinet of Ministers of Ukraine decree dated August 31, 2011, No. 924 and the order of the Ministry of Education and Science of Ukraine dated November 17, 2012, No. 925, one of the priority areas of the ENIC Ukraine activity is the preparation of documents and implementation of measures on organizational and methodical preparation of documents for the Apostille and verification of the authenticity of educational documents. In addition, according to the information contained in the letter of the Ministry of Education and Science of Ukraine dated September 29, 2017, No. 1/12-6125, to the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine, the Center's specialists control the preparation of documents on higher and vocational education for legalization.

While performing these functions, the Center faces numerous cases of incorrect execution of educational documents and keeps receiving numerous inquiries from institutions of higher education regarding the contents and layout of educational documents and supplements to them. Only during 2017 the specialists of the Center processed about 80 thousand documents on higher education, about 40% of documents issued by higher education institutions in 2015-2018 required reissuing. The specialists of the Center process more than 1000 requests from foreign institutions annually and the volume of document circulation is constantly increasing.

Incorrect execution of educational documents by institutions of higher education causes additional financial expenses of higher education institutions and their graduates, provokes conflicts between applicants and specialists of the Center, graduates and representatives of institutions of higher education, leads to complaints to the Ministry of Education and Science of Ukraine, image and reputation losses of institutions of higher education, Ministry of Education and Science of Ukraine and system of education of Ukraine as a whole.

In this regard, the Center's experts, using considerable experience in practical and analytical work, have developed user-friendly practical recommendations, concerning the contents and execution of higher education documents for specialists of higher education institutions, responsible for the preparation of educational documents.

The recommendations provided below in the format of informative presentations were tested in the course of two workshops of the ENIC Ukraine (state-owned company “Information and Image Center”): “Issuing Educational Documents by Ukrainian HEIs: Peculiarities and Problems” with the participation of the representatives of the relevant structural units of the Ministry of Education and Science of Ukraine, Ministry of Foreign Affairs of Ukraine and state-owned company "Inforesurs" of the Ministry of Education and Science of Ukraine.

Below, we offer the specialists of institutions of higher education the recommendations on the contents and layout of documents on higher education:

Documents on higher education layout (UKR)

Recommendations on the contents of diplomas and supplements to the diplomas of Bachelor, Specialist and Master (UKR)

If you have additional questions, don’t hesitate to call: 044-484-64-25.

Also, we pay attention to the representatives of institutions of higher education on the peculiarities of submitting foreign students’ documents for Apostille.

Samples of educational documents layout

Mandatory elements of the format for statements and archive transcripts: 

  • educational institution letterhead;  
  • registration number; 
  • issue date; 
  • name of the document; 
  • actual rector/vice-rector or principal signature; 
  • official seal. 

 

           Statement and archive transcript approximate example 

 

ФІРМОВИЙ БЛАНК НАВЧАЛЬНОГО ЗАКЛАДУ

         _______________(адреса, телефон, факс, електронна адреса)__________________

 

 

     Вих. № _____________ від ___________р.

 

 

 

Архівна довідка

 

 

            Видана Іванову Івану Івановичу в тому, що він дійсно навчався з 01.09.2004р. по 30.06.2009р. за спеціальністю «Менеджмент» денної форми навчання Національного університету та 30 червня 2009 року отримав диплом спеціаліста АА № 12345678.

Вищезазначений документ надає право на здійснення професійної діяльності та право вступу до магістратури або аспірантури.

            Довідка видана для надання за місцем вимоги.

 

 

 

              Ректор                _________________________              Прізвище, ім’я, по батькові

                                                    (підпис)

                                              

                                              М.П.

 

Please note: academic transcript (akademichna dovidka) must be drawn up on the state-recognized letterhead, according to CMU Resolution No 193 "On Higher Education Documents (Academic Degrees) of State Standard" dated March 31, 2015 and Order No 525 of the Ministry of Education and Science of Ukraine "On Approving Higher Education (Academic Degree) Documents of State Standard and Supplements thereto, Academic Transcript Standard", dated May 12, 2015.

Therefore, typical example of statements and archive transcripts is not used for academic statement.

 

Mandatory elements of the format for academic programs, curricula and extracts thereto:

  • educational institution letterhead;  
  • registration number; 
  • issue date; 
  • name of the document; 
  • actual rector/vice-rector or principal signature; 
  • official seal. 

Typical example of academic program, curriculum and extract thereto

 

ФІРМОВИЙ БЛАНК НАВЧАЛЬНОГО ЗАКЛАДУ

 _______________(адреса, телефон, факс, електронна адреса)__________________

 

 

       Вих. № _____________ від ___________р.

 

 

                                                                                          Затверджую:

                                                                                          Ректор (перший проректор, проректор)

                                                                                          Національного університету

                                                                                          _____________  ПІБ

                                                                  

                                                                                          М.П.

 

 

Витяг з навчального плану

зі спеціальності «Фармація»

за якими Петров Петро Петрович

здобув кваліфікацію провізора

диплом ВВ № 98765432 від 15 липня 1991 року

 

          

 

 

Харків-2013р.

 

 

CONTACT INFORMATION

Mailing address:
Box 147, Kyiv, 01135.

You are welcome in person at:
25, V. Chornovola St, Kyiv, 01135

Tel.:+38044 484 64 45; +38044 484 64 95 

E-mailThis e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Other organizational units of the Center:

Recognition of foreign education-confirming documents:
Tel.: +38 044 486 20 43; +38 044 486 25 43
E-mail:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
http://www.naric.in.ua

It will be convenient for you to reach us:

From "Vokzalna" metro station - minibus No. 558, 500

From "Lukyanivska" metro station - minibus No. 558, 499, 597, 464, 500; trolleybus № 19, 33

"Marshal Rybalko" or "Okhmatdet" stop

The pedestrian route from “Lukyanivska” metro station

The distance is 1,3 km.

Approximate time is 17-20 minutes.

The pedestrian route from "Vokzalna" metro station

The distance is 1,8 km.

Approximate time is 12-25 min.

Layout of Educational documents

If there is a need in apostille affixation for your documents, and you are required to obtain some additional educational documents like a statement, an archive transcript, an academic program, an extract thereto etc., you have to apply to your university. Make sure that these additional documents are drawn up in a proper way according to actual regulatory framework and document drawing standards. These documents must be completed in Ukrainian language upon conformance with mandatory elements of the format.