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What is the Apostille?

The Apostille is a legal regime of recognition of the legal validity of documents to be used abroad. The Apostille came as an alternative and universal certification procedure for documents, issued in one country, but beyond its borders. In contrast to the consular legalization, the Apostille certification requires less time and an apostilized document may be used in more than one country.

If you are going to another country for study, work, or permanent residence, you may need to take with you the documents certifying the education that you have obtained in Ukraine. To make your documents valid abroad, they are required to undergo the procedure of consular legalization or apostilization, unless our countries are in an agreement abolishing or simplifying the document legalization procedure. For details see the section List of Countries recognizing the Apostille certification.

Which bodies in Ukraine are authorized to issue Apostilles?

In Ukraine, the bodies authorized to issue Apostilles are the Ministry of Education and Science of Ukraine, Ministry of Justice, and Ministry of Foreign Affairs.

The Ministry of Education and Science of Ukraine is authorized to affix an Apostille to public documents related to the areas of science and education.

The Ministry of Justice of Ukraine issues Apostilles for documents issued by justice bodies and courts, as well as documents prepared by Ukrainian notaries.

The Ministry of Foreign Affairs of Ukraine issues Apostilles for all other documents.

What does the Apostille certify?

The Apostille certifies the authenticity of the signature of the person who singed the document, as well as the authenticity of the seal and stamp complimenting the signature.

What does an apostilized document look like?

The Apostille is a stamp measuring at least 10х10 cm, affixed either to the document or a separate special page bound to the document. The Apostille affixed to education confirming documents by the Ministry of Education and Science of Ukraine looks as follows:

For which documents the Ministry of Education and Science of Ukraine issues Apostilles?

The Ministry of Education and Science of Ukraine affixes Apostilles to documents confirming education and academic degrees awarded by educational establishments, government bodies, enterprises, institutions, and organizations. Such documents are high school certificates, diplomas and appendices to them, academic statements and curricula, professional advancement program completion certificates and statements, academic degree diplomas and certificates and the like. For details see the List approved by the Cabinet of Ministers of Ukraine.

Please note that such documents are required to meet the state specimens valid in Ukraine at the time of document issue.

Apostilles can be issued for original education confirming documents only. Copies will not be accepted for apostilization.

In addition, a document will not be accepted for processing if:

  • this document is intended for use in a country that has not joined the Hague Convention or is a Convention member which voted against Ukraine’s accession to the Convention in accordance with Article 12 of the Convention;
  • the text of the document is illegible due to document mutilation;
  • the document is written or signed in pencil or is a fax copy;
  • the document contains unspecified corrections or text additions;
  • the apostilization of the given document is not within the powers of the Ministry of Education and Science of Ukraine;
  • the document, specifically the archive statement, curriculum, academic statement does not have the signature of the principal or vice principal of the educational establishment and not certified with the official seal;
  • the Ministry of Education and Science of Ukraine has failed to obtain the specimens of the corresponding signatures, seals and/or stamps to be able to confirm the fact of issue of the education confirming document;
  • the signature in the document differs from the specified position, surname, given name and patronymic of the head of the educational establishment or institution.