APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

SUBMISSION AT A CONVENIENT TIME

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Category: Без категорії

Published on Thursday, 19 January 2012 09:31

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Documents for Apostilization are accepted only in the morning hours and returned in the afternoon during four days a week (find more at the operating hours).

Taking this fact into account, we would like to make it possible for you to submit and receive your documents at any convenient time everyday beyond the office hours of the Ministry.

The personnel of the Information and Image Centre will consult and help you to clarify the time and cost for services. We can guarantee high responsibility in our work with your documents and confidentiality of any presented information.

The Information and Image Centre accepts and issues documents in our office from Monday till Friday:

	Mon	Tue	Wen	Thu	Fri
Document acepptance extra-hours	14:00 - 17:00	14:00 - 17:00	14:00 - 17:00	14:00 - 17:00	10:00 - 16:00

The service of presenting and receiving documents at a convenient time is available for additional charge. Express document processing and state duty are paid separately (find more: Cost and times).

EXPRESS APOSTILIZATION

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Published on Thursday, 19 January 2012 09:13

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When we offer express document preparation, this means that your documents will be processed in the first turn and their readiness will be controlled by our staff at every stage.

If your documents do not require any requests to be sent to educational institutions to clarify information for apostilization purposes, you have a good chance to receive documents with apostilles on the same day, or after 10 working days. However, certain documents (for example, all paper documents of old standard) require such requests. If the apostilization requires explanation or additional information, the Ministry of Education and Science sends an official request to the educational institution. Such requests and their responses are usually sent by mail. The educational institution has a right to consider the request letter for a month. In such case the time needed for the apostilization of your documents will be extended.

We offer you to accelerate this procedure, in which case you will receive your document with apostille within 20 working days. Then the official request will be sent in advance by fax or e-mail within a day and the response time will be under our control.

If you would like to order express documents processing, you will have to fill in an application and pay for the services of express document processing.

STATEMENTS

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Category: Без категорії

Published on Thursday, 19 January 2012 09:27

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In our Centre you may order several types of statements for embassy, organization for the recognition of qualifications or any foreign educational institution. According to the Resolution No. 924 of the Cabinet of Ministers of Ukraine "Issues on the National Information Centre of Academic Mobility" dated August 31, 2011, our Centre has the authority to check educational documents authenticity, providing information and explanation on educational system of Ukraine etc.

Statements are drawn up in the state language and on the letterhead of the State Enterprise "Information and Image Centre" to be presented to whom it may concern.

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Statement for apostille certification of information from the Unified State Electronic Database on Education (Statement of the IV category)

This statement will be required if you need to certify with an apostille “Excerpt from the Register of Educational Documents of the Unified State Electronic Database on Education regarding the document on education” or “Excerpt from the Unified State Electronic Database on Education regarding educational documents and information on the person's education” (hereinafter – Excerpt from USEDE).

The Apostille of the Ministry of Education and Science of Ukraine is affixed only on the originals of educational documents and certifies the signature and seal affixed to the document. The Excerpt from USEDE has the format of an electronic document, and its printout is a copy of such an electronic document, which cannot be certified by an apostille. The statement from the Centre will confirm the information from the USEDE and will contain the Excerpt from USEDE as an annex. Such a statement together with the annex is certified by an apostille.

To obtain a statement, you need to provide an Excerpt from USEDE (in printed or electronic format) and consent to the personal data processing (from the owner and the applicant). You can order the statement at the same time as the apostille by registering the Personal Cabinet and creating an application for remote submission of documents or an application for submission of documents in our office. The time of statement issue – 2 or 10 working days. The cost is listed in the Cost of services section.

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Statement "On Completed Education Verification and Rights" (statement of I and II category of difficulty)

Such statement may be issued by your educational institution. But if you are not able to apply there, we would like to help you.
A statement “On Completed Education Verification and Rights” (except medical, pharmaceutical and veterinary specialties) can be provided by the National Information Centre of Academic Mobility after the study verification procedure. You should submit a photocopy of educational document with its supplement, and the consent for processing of personal data, signed by the applicant and holder of documents. You may order such statement via Personal Cabinet or at the time of your personal visit to our office. The time of statement issue varies from 10 to 40 working days. The prices are mentioned in the section Cost of Services.

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Statement "On the Assessment System in Ukraine" (statement of I and II category of difficulty)

At times to let you continue your education and recognize your qualifications, educational institutions ask for additional information about Ukraine’s assessment system due to the difference between the knowledge assessment standards in various countries at different periods of time. For this purpose, you will need a statement titled “On the Assessment System in Ukraine.” To obtain this statement, you need to submit a copy of your document on education with its Supplement and the consent to the processing of personal data (from the holder and the applicant). You may order this statement through the Personal Cabinet or at the time of your personal visit to our office. The statement can be issued for the period from 10 to 40 working days. The prices are mentioned in the section Cost of Services.

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Statement "On License and Accreditation Level of Higher Educational Institution" (statement of III category of difficulty)

To confirm Ukrainian qualification in foreign countries, you may need a statement titled “On License and Accreditation Level of Higher Educational Institution”. To obtain this statement, you have to submit a copy of your document on education with its supplement and the consent for personal data processing (signed by the holder and applicant). You may order this statement via Personal Cabinet or at the time of your personal visit to our office. The time needed to issue this statement is 40 working days. The prices are listed in the section Cost of Services.

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Statement "Teacher Education Verification" (statement of III category of difficulty)

Such statement may be necessary if you have to prove your diploma validity; that you have never been deprived of it and have a right to work according to the obtained teacher qualification. In order to obtain this statement, you should submit:

• copies of your Diploma and its Supplement;
• notarized copies of all pages of your work record book;
• a copy of the name change certificate (in case of name change);
• the consent for personal data processing (signed by the holder and applicant);
• the name of organization, to which the statement is going to be submitted, should be specified, along with its address and registration number of the student (student ID)

The statement issue time is 40 working days. The prices are listed in the section Cost of Services.

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Statement on impossibility to confirm documents on education
(Statement of the I category of difficulty)

Such a statement can be obtained for educational documents issued by educational institutions, the archives of which are located or were located in the zone of military actions (hostilities) or in territories that are under temporary occupation, in encirclement (blockade) due to the large-scale armed aggression of the russian federation against Ukraine, for which it is impossible to obtain confirmation of the fact of issue and other additional information required for affixing the Apostille of the Ministry of Education and Science of Ukraine to these documents (verification for further submission to a foreign organization).

The statement is issued on the basis of educational documents that correspond to the form and samples approved by the normative-legal acts of Ukraine in force on the day of their issue.

After analyzing the documents on education, the statement will indicate that the documents meet all the requirements of the standards and instructions for their drawing up that were in force in Ukraine on the day of their issue, information on the compliance of the signature and seal (in the presence of such) which the document bears with the sample, and also there will be stated the reasons for the absence of the apostille on the educational document and the request not to interpret the absence of the apostille as a fact that testifies against its holder.

To obtain a statement, you need to submit a copy of the document on education with its supplement and the consent to the personal data processing (from the applicant and the holder of the documents). The time of statement issue – 2 or 10 working days. The cost is listed in the Cost of services section.

If necessary, this statement can be certified by the Apostille of the Ministry of Education and Science of Ukraine.

DISTANT APOSTILLE

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Category: Без категорії

Published on Thursday, 19 January 2012 09:07

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You may not visit our office in order to have your educational documents apostilled. SE ‘Information and Image Centre’ suggests sending of your documents by any courier service (on condition that they are delivered directly to our office). Such rule is set to maintain safety of your documents.

To get your documents apostilled without the visit, before sending them to our office, you have to define the list of services for your documents and check their cost, fill in corresponding forms and pay off the services. In order to do this, you have to sign up at our web-site and create a request for Remote Apostille at your Personal Cabinet. Find more information about this procedure following the Instruction for Personal Cabinet Registration and Remote submission.

You may obtain documents with apostille during issue hours by yourself. Also we may send them to you by the courier service (regardless of your location) or to the recognition organization address, as well as to the courier service office. Courier service delivery cost is not included to the cost of our services considering shipment organization. We will send your documents by that courier service, which you rely on. This courier service must take the document package directly from our office.