APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

ISSUE PROCEDURE

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Published on Thursday, 19 January 2012 09:36

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The procedure for issuing documents:

1. When the documents are ready, you will receive a corresponding SMS message to the phone number you specified in the electronic application.
2. You can check the readiness of documents:
   
   • in your Personal Cabinet;
   • in the section Issuance Procedure >> Readiness Check;
   • by phone numbers: +38 044 484 64 45, +38 044 484 64 95 from Monday to Friday from 9:00 to 13:00 and from 14:00 to 17:00.
3. When the documents are ready for issuance, you can receive them in accordance with the schedule at our office. Please bring your passport and a receipt with the registration number that you received when submitting the documents.

The documents can be received by:

• the applicant (the person who submitted the documents) if he/she provides a passport;
• any other person specified by the applicant in the application, upon provision of a passport;
• any other person with a notarized power of attorney from the applicant.

STATEMENTS

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Published on Thursday, 19 January 2012 09:27

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In our Centre, you can order statements for embassies, organizations for the recognition of qualifications or educational institutions abroad. In accordance with the Resolution No. 924 of the Cabinet of Ministers of Ukraine "Issues of the National Information Centre of Academic Mobility", dated August 31, 2011, the Centre has the authority to verify the authenticity of educational documents, provide information and clarification on national legislation in the field of education, in particular, the structure of the education system, the procedure for awarding qualifications, the accreditation status of Ukrainian educational institutions, licensing of educational services, issuing educational documents, etc.

Statements are drawn up in Ukrainian and issued on the official letterhead of the State owned company "Information and Image Centre" to be presented to whom it may concern. If necessary, statements can be certified with an apostille of the Ministry of Education and Science of Ukraine.

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Statement on Completed Education Verification and Rights
(Statement of the І or ІІ Category of Complexity)

Such a statement may be issued by your educational institution. However, if it is impossible for you to apply there, the Centre will be able to provide a Statement on Completed Education Verification and Rights, which, after verifying the information, will confirm the fact of your studies and issuance of the document, and indicate academic and professional rights (in terms of educational requirements).

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Statement on the Assessment System in Ukraine
(Statement of the І or ІІ Category of Complexity)

This statement may be needed for submission to educational institutions abroad that require additional information about the Ukrainian assessment system due to differences in standards for assessing learning outcomes in various countries at different times.

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Statement on the Impossibility to Verify Educational Documents
(Statement of the І Category of Complexity)

This statement can be obtained for educational documents issued by educational institutions, the archives of which are located in the territory of Ukraine temporarily occupied by the russian federation, for which it is impossible to obtain confirmation of the fact of issuance and other additional information required for affixing the apostille of the Ministry of Education and Science of Ukraine to these documents (verification for further submission to a foreign organization).

The statement is issued for educational documents that correspond to the forms and templates approved by the regulatory and legal acts of Ukraine that were in force on the date of their issuance.

After analyzing the educational documents, the statement will state that the documents meet all the requirements of the standards and instructions for their drawing up that were in force in Ukraine on the date of their issuance; information that signature and seal (if any) affixed to the document correspond to the samples, as well as the reasons for the absence of an apostille on the educational document, will be indicated.

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Statement on the Obtained Academic Qualification and the Period of Study
(Statement of the ІI Category of Complexity)

If you are unable to restore a lost or damaged educational document, our Centre can provide a Statement on the Obtained Academic Qualification and the Period of Study at an educational institution based on data contained in the Register of Educational Documents of the Unified State Electronic Database on Education and other sources. If possible, the statement will also indicate the rights to continue education (academic rights).

In order for us to be able to check the availability of the necessary information based on your documents, and determine the possibility of providing such a statement, please e-mail copies or photos of educational documents (the educational document that needs to be verified, the previous and subsequent educational document, and their supplements, as well as other educational documents), if you have them, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it. , and also fill out the questionnaire.

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Statement on the License and Accreditation of Higher Education Institutions and Professional Pre-higher Education Institutions
(Statement of the ІII Category of Complexity)

Such a statement may be required to confirm the status of a Ukrainian higher education institution or professional pre-higher education institution, which confirms the legality of issuance of an educational document.

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Statement on Teacher Education Verification
(Statement of the ІII Category of Complexity)

This statement may be required if you need to prove your diploma validity, that you have never been deprived of it and you have the right to work under the obtained pedagogical specialty. The statement may also indicate information about your work experience as a pedagogical worker within the relevant qualification based on the data in your employment record book.

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Statement on the Confirmation of Information Contained in a Paper Copy of an Electronic Document Related to the Field of Education and Science
(Statement of the ІV Category of Complexity)

This statement will be required if you need to certify with an apostille of the Ministry of Education and Science of Ukraine an electronic document or a paper copy of an electronic document related to the field of education and science (in particular, an Information Card for a National Multi-Subject Test Certificate, an Excerpt from the Register of Educational Documents of the Unified State Electronic Database on Education regarding an educational document, an Excerpt from the Unified State Electronic Database on Education regarding educational documents and information on the person's education, a Certificate of Professional Qualification, Certificate of Experience and Certificate of Good Standing for a Healthcare Worker, etc.).

Given that the apostille of the Ministry of Education and Science of Ukraine is affixed to the originals of educational documents, electronic documents or paper copies of electronic documents (hereinafter referred to as e-documents) cannot be certified with an apostille. The Centre’s statement will confirm the information contained in the e-document and will contain a copy of the e-document as an annex. Such a statement, together with the annex, is certified with an apostille.

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To order a statement, you need to provide:

• copies of the educational document and its supplement;
• consent for personal data processing from the applicant and the documents’ holder (if they are different persons);
• a copy of the Certificate of Name Change (if available).

To order a Statement on Teacher Education Verification, the following need to be provided additionally:

• notarized photocopies of all pages of the employment record book or an excerpt from the electronic employment record book generated on the Web Portal of Electronic Services of the Pension Fund of Ukraine, together with a copy of the employment record book;
• name of the organization for which the statement is issued, its address, and the student registration number (student ID) in this organization (if any).

You can order a statement through your Personal Cabinet remotely or during a personal visit to our office. Read more>>

You can find the terms and costs in the section>>

SUBMISSION AT A CONVENIENT TIME

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Published on Thursday, 19 January 2012 09:31

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We offer you the opportunity to submit and receive documents at a time convenient for you every day beyond the reception hours of the Ministry.

Specialists of the Information and Image Centre will consult and help you to make a decision on terms and cost. We guarantee a high level of responsibility in working with your documents and the confidentiality of the information provided to us.

Additional reception of documents is carried out from Monday to Friday at our office according to the following schedule:

	Mon	Tue	Wen	Thu	Fri
Document acepptance extra-hours	14:00 - 17:00	14:00 - 17:00	14:00 - 17:00	14:00 - 17:00	9:45 - 12:45 and 14:00 - 16:00

The additional reception services (submission of documents at a convenient time) are paid at an additional cost beyond the cost of document processing (find more: Cost and times).

EXPRESS DOCUMENT PROCESSING

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Published on Thursday, 19 January 2012 09:13

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When we offer express document processing, it means that your documents are processed as a priority, and their readiness is monitored by our specialists at each stage of working with documents.

If your documents do not require a request to educational institutions for clarifying information in order to affix an apostille, you can receive documents with an apostille on the same day, in 2 or 10 working days. However, some documents (for example, all paper documents) require a request. To affix an apostille, clarification or additional information must be obtained, and then the Ministry sends an official request to the educational institution. The usual way of sending request and getting response to it is by mail. The educational institution has the right to consider the letter within a month, and in this case the deadline for obtaining an apostille for your documents is extended.

We offer you to speed up the terms of consideration of requests. In this case, the official request is sent in advance by e-mail within 1-2 working days, and we take getting the response under our personal control.