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APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

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International shipping

The service of organization of international shipment during martial law is available both for orders accepted before February 24, 2022, and for new orders. Orders are sent abroad using the «Nova Poshta Global» courier service.

The service is ordered and paid for separately after your main order is ready. The cost of the Center’s service for the organization of sending orders abroad includes courier services and will depend on the country of destination.

To order shipping, follow these steps:

1. Fill in the application for the organization of international shipment. Scan, take a photo or take a photo (screenshot) of the screen with the completed application. File format - *.jpeg, maximum size - no more than 1 MB.

2. Create a new application for remote submission in the Personal Cabinet (instructions for PC registration and application creation). In the field «You want to pay your order in” select «Ukraine». At the «Add a document» stage, fill in the data of the document as follows:

  •  document type - «Application for international shipment»

  •  number - «without number»

  •  date of issue – current date

  •  Surname, name, patronymic – Surname, name, patronymic of the recipient of the package of documents

  •  Actions – the organization of international shipment

  •  Add file: add a file with the completed application

3. Save the document and save the application. In the list of applications in the «Available actions» column, click «Send request for processing».

4. Our specialist will process your application. If you need clarification, the specialist will contact you. Please review the specialist's messages in your Personal Cabinet.

5. The specialist will create an invoice for you, which will be available for payment in the Personal Cabinet (in the list of applications, column «Available actions», select «View documents»). Pay the bill online in the Personal Cabinet and send the receipt to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .

6. The specialist will tell you the number of the international express consignment note (IECN) to track the shipment, receive a package with your documents.

VERIFICATION FOR LEGALIZATION

Due to different extraordinary circumstances, such as quarantine restrictions and high workload, document screening and signing the application letter for legalization may take up to five business days.
In order to speed up the process, if required, the professionals of the State-owned company “Information and Image Centre” suggest taking advantage of the following services:

distance verification for legalization – includes distance acceptance and processing of documents, consulting, preliminary analysis, informational and technical screening support for legalization in urgent mode, ensuring the dispatch to an applicant (excluding the costs of legalization and courier services)

urgent verification for legalization – includes acceptance and analysis of a document on education, informational and technical screening support for legalization in urgent mode (excluding legalization costs).

Read more in Cost and Terms.

RECOMMENDATIONS ON THE CONTENTS AND LAYOUT OF DOCUMENTS ON HIGHER EDUCATION

In accordance with the order of the Ministry of Education and Science of Ukraine dated May 20, 2009 No. 428, the Cabinet of Ministers of Ukraine decree dated August 31, 2011, No. 924 and the order of the Ministry of Education and Science of Ukraine dated November 17, 2012, No. 925, one of the priority areas of the ENIC Ukraine activity is the preparation of documents and implementation of measures on organizational and methodical preparation of documents for the Apostille and verification of the authenticity of educational documents. In addition, according to the information contained in the letter of the Ministry of Education and Science of Ukraine dated September 29, 2017, No. 1/12-6125, to the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine, the Center's specialists control the preparation of documents on higher and vocational education for legalization.

While performing these functions, the Center faces numerous cases of incorrect execution of educational documents and keeps receiving numerous inquiries from institutions of higher education regarding the contents and layout of educational documents and supplements to them. Only during 2017 the specialists of the Center processed about 80 thousand documents on higher education, about 40% of documents issued by higher education institutions in 2015-2018 required reissuing. The specialists of the Center process more than 1000 requests from foreign institutions annually and the volume of document circulation is constantly increasing.

Incorrect execution of educational documents by institutions of higher education causes additional financial expenses of higher education institutions and their graduates, provokes conflicts between applicants and specialists of the Center, graduates and representatives of institutions of higher education, leads to complaints to the Ministry of Education and Science of Ukraine, image and reputation losses of institutions of higher education, Ministry of Education and Science of Ukraine and system of education of Ukraine as a whole.

In this regard, the Center's experts, using considerable experience in practical and analytical work, have developed user-friendly practical recommendations, concerning the contents and execution of higher education documents for specialists of higher education institutions, responsible for the preparation of educational documents.

The recommendations provided below in the format of informative presentations were tested in the course of two workshops of the ENIC Ukraine (state-owned company “Information and Image Center”): “Issuing Educational Documents by Ukrainian HEIs: Peculiarities and Problems” with the participation of the representatives of the relevant structural units of the Ministry of Education and Science of Ukraine, Ministry of Foreign Affairs of Ukraine and state-owned company "Inforesurs" of the Ministry of Education and Science of Ukraine.

Below, we offer the specialists of institutions of higher education the recommendations on the contents and layout of documents on higher education:

If you have additional questions, don’t hesitate to call: 044-484-64-25.

Also, we pay attention to the representatives of institutions of higher education on the peculiarities of submitting foreign students’ documents for Apostille.

VERIFICATION OF DOCUMENTS ON EDUCATION VIA PARTNER’S WEB-PLATFORM

The State-owned company «Information and Image Centre» (National Information Centre of Academic Mobility ENIC Ukraine) of the Ministry of Education and Science of Ukraine, offers additional service of online verification of the documents on education, issued in Ukraine via partner’s web-platform DIGIFLOW. Before ordering, we recommend you to clarify in the organization, for which you are preparing the documents, what type of verification is accepted for consideration.

As a result of online verification, the authenticity of a document is confirmed or denied after the check-up by the specialists of our Centre and corresponding electronic certificate is generated to be submitted to whom it may concern, in English language, secured by the unique identification number and QR-code.

The online verification of the authenticity of a document on education is designed for educational documents’ holders and, if the consent of the document holder to personal data processing is provided, for document holder authorized representative, including organizations on recognition, employers, human resources agencies, screening companies and other stakeholders.

In order to get the result of authenticity check-up of a document on education, it is enough to go to the web-platform, using the following link, log in and make only 5 SIMPLE STEPS:

  1. Choose Ukraine in the drop-down country list and ENIC Ukraine as issuing authority, indicate corresponding education institution, mode of study and document type.
  2. Fill out all required fields, download the consent of the document holder to personal data processing (herewith or at the partners’ web-portal), fill it out, sign and upload together with the documents you want to verify.
  3. Review the data and confirm your order.
  4. Choose the convenient way of payment and pay for the ordered service online.
  5. Check up the result within the set terms in your personal cabinet, download and print out the certificate, confirming or denying the authenticity of a document on education.


Pay attention:

  • Turnaround time: 7-20 business days.
  • Payment is set according to the price policy of the partner.
  • Irrespective of the result, positive or negative, the payment for the service provided is not refunded.
  • Every document to be verified is considered a separate document (for example: Diploma and Diploma Supplement are considered two documents) and is a subject for separate verification cases.
  • To verify a supplement to the main document, you have to download the main document as well. The supplement is considered invalid without the main document.
  • The list of documents, which are subjects to verification, is provided here.

CONTACT INFORMATION

Office address:

25, V. Chornovola St, Kyiv, 01135

Mailing address:

Box 147, Kyiv, 01135.


It will be convenient for you to reach us:

Walking route from the metro station "Vokzalna" is available at the link>>.

Walking route from the metro station "Lukyanivska" is available at the link>>.

Map is available at the link>>.


Тel.: +38 044 484 64 45, +38 044 484 64 95

Fax: +38 044 486 23 29

E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.


Other organizational units of the Center:

Recognition of foreign education-confirming documents:

Тel.: +38 044 486 20 43, +38 044 486 25 43, +38 067 396 65 76

Fax: +38 044 486 18 29

E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

www.naric.in.ua