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APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

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The schedule during Christmas holidays

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The important news

Dear visitors!

We are pleased to inform you that between 20.09.2017-25.09.2017 the Information and Image Centre moved to a new place at 25, V. Chornovola St., Kyiv. This will improve the quality of service and create more comfortable conditions for you.

We are waiting for you from 26.09.2017  at the new office.

Attention please! Peak seasonal load

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Layout of duplicates of higher education documents

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The Hague Convention does not apply in relations between Ukraine and Kosovo

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Путь на сайте

Зразки оформлення освітніх документів

Обов’язкові реквізити для довідок та архівних довідок:

  • фірмовий бланк навчального закладу;
  • вихідний номер;
  • дата видачі;
  • назва документу;
  • посада та ПІБ особи, яка підписала документ;
  • підпис ректора (директора) або проректора;
  • гербова печатка навчального закладу.

            Орієнтовний зразок оформлення довідок та архівних довідок

 

ФІРМОВИЙ БЛАНК НАВЧАЛЬНОГО ЗАКЛАДУ

         _______________(адреса, телефон, факс, електронна адреса)__________________

 

 

       Вих. № _____________ від ___________р.

 

 

 

Архівна довідка

 

 

            Видана Іванову Івану Івановичу в тому, що він дійсно навчався з 01.09.2004р. по 30.06.2009р. за спеціальністю «Менеджмент» денної форми навчання Національного університету та 30 червня 2009 року отримав диплом спеціаліста АА № 12345678.

Вищезазначений документ надає право на здійснення професійної діяльності та право вступу до магістратури або аспірантури.

            Довідка видана для надання за місцем вимоги.

 

 

 

              Ректор                _________________________              Прізвище, ім’я, по батькові

                                                    (підпис)

                                              

                                              М.П.

 

Зверніть увагу, що академічна довідка має бути оформлена на бланку державного зразка згідно з Постановою Кабінету Міністрів України від 31.03.2015 р. № 193 "Про документи про вищу освіту (наукові ступені) державного зразка" та Наказу Міністерства освіти і науки України від 12.05.2015 р. № 525 "Про затвердження форм документів про вищу освіту (наукові ступені) державного зразка та додатків до них, зразка академічної довідки".

Таким чином, орієнтовний зразок оформлення довідок та архівних довідок не застосовується для академічних довідок.

Обов’язкові реквізити для навчальних планів, навчальних програм та витягів з них:

  • фірмовий бланк;
  • вихідний номер;
  • дата видачі;
  • назва документу;
  • посада та ПІБ особи, яка підписала документ;
  • підпис ректора (директора) або проректора;
  • гербова печатка навчального закладу.

Орієнтовний зразок оформлення навчальних планів, навчальних програм та витягів з них

 

ФІРМОВИЙ БЛАНК НАВЧАЛЬНОГО ЗАКЛАДУ

          _______________(адреса, телефон, факс, електронна адреса)__________________

 

 

       Вих. № _____________ від ___________р.

 

 

                                                                           Затверджую:

                                                                           Ректор (перший проректор, проректор)

                                                                           Національного університету

                                                                            _____________  ПІБ

                                                                  

                                                                                 М.П.

 

 

Витяг з навчального плану

зі спеціальності «Фармація»

за якими Петров Петро Петрович

здобув кваліфікацію провізора

диплом ВВ № 98765432 від 15 липня 1991 року

 

          

 

 

                                                                     Харків-2013р.

 

Вимоги до оформлення документів відповідають:

  1. Типовій інструкції з діловодства;
  2. Закону України «Про засади державної мовної політики»;
  3. Національному стандарту України (Вимоги до оформлювання документів ДСТУ 4163-2003), затвердженого Наказом Держспоживстандарту України від 7 квітня 2003 року № 55, який установлює вимоги до бланків та оформлювання документів,  які обов’язково повинні бути оформлені на фірмових бланках навчальних закладів, мати вихідні номери та дати, містити в собі назви документів, підписи та відбитки печаток;
  4. Інструкції про порядок витребування документів соціально-правового характеру для громадян України, іноземців та осіб без громадянства, затвердженій Наказом Державного комітету архівів України Міністерства закордонних справ України від 11 червня 2001 року № 116/53.

ICAS Canada package

Our Center performs verification of educational documents for ICAS Canada. You may order the package for ICAS Canada during a private reception at our Center or submit an application distantly (without visiting the office).

You may see the submission procedure for ICAS Canada on the Ukrainian educational documents on the website of organization.

The package for ICAS Canada includes:

  1. ICAS Canada Official Records Request Form, which fills in on each document, that assigns a level of education or degree (certificate of secondary education, diploma, certificate etc.). Fill in the upper part of this form and please, indicate the reference number for ICAS Canada.
  2. Copies of your documents on education with their transcript.
  3. Copy  of your document, confirming the change of name (in case, when education documents were issued on another name)  with translation.

Upon your request the package can contain translations of educational documents in English or French. For this you can provide a notarized translation, or order it in our office.

The procedure for forming the package:

  1. You submit us (or send in case of distant submission) the ICAS Canada Official Records Request Form(s), copies of educational documents, translations (if necessary) and copy of document, confirming the change of name, with its translation. 
  2. We carry out the verification of the facts of your training and issuing the documents. We fill in the bottom of the application form and certify it. 
  3. We make a package, and seal it with the stamps. And after that the package is sent from our address to the address of ICAS Canada.

The term of making the package is up to 30 working days depending on the type of documents. Translation cost and term are not included in cost and terms of preparing the ICAS package.

To order the package for ICAS Canada, please, contact our office at the operating hours or make an application on distant submission of documents.

WES USA PACKAGE

Our Centre carries out the verification of documents on education for WES USA. During the checkout of package, our experts focus exclusively on the WES requirements. The procedure of submitting documents to WES USA for Ukraine can be found on the WES websiteInformation regarding correct filling of the upper part (A) of the application form and selection (list) of documents for the WES package (for example: if needed a Certificate on secondary education (Atestat), Diploma of Bachelor, archival information, etc.), You should learn directly on the WES website in the window "Have a question?". Thank You for Your understanding!

You can order the package for WES during personal reception at our Centre or apply distantly (without visiting our office).

Package for WES USA includes:

  1. Application form, which should be filled in for every document, that confers educational level or degree (atestat (school leaving certificate), diploma, certificate etc.). Fill in the upper part of this form and specify obligatory Your register number in WES.
  2. Apostilled copies of documents certified by the seal of our Centre.

The procedure of forming the package:

  1. You submit us (or send in case of distant submission) the application forms for WES USA and the originals of educational documents.
  2. If Your educational documents have not been authenticated by an apostille by Ministry of Education and Science of Ukraine before, You need to order the apostille stamp (the cost of this service and terms are not included in the forming package for WES USA).
  3. After verification of the fact of Your study and the issuance of Your documents our specialist fills in the application form, certifies copies of Your educational documents. Next, the package is formed and sealed by seals. Originals of educational documents and the package You can obtain at our office (according to the schedule of issuance) or, in case of distant submission or order of courier delivery we will send the package and the originals of documents to Your address for further independent shipment to WES USA.

Important! When You send a package to WES USA Yourself, our official envelope with the seals should not be damaged prior to delivery it to WES. If You would like to forward our package and translations by one departing to WES, please, attach our package to the larger sealed undamaged envelope and add the translations.

Term of preparing the documents is 10 working days. The specialist of our Centre will determine the term during the analysis of Your documents. Cost and term of apostille and sending are not included to the cost and terms of forming the WES package. The cost of services can be found on the relevant page of the website.

To order the package for WES USA, please, apply to our office in acceptance hours or fill in the application form on distant submission of the documents.

Attention! Our Center performs only the verification of documents, preparation of package according to the requirements of WES USA and organizes it to be sent to Your address. Centre has no influence on the procedure of evaluation of Your documents in WES USA and is not responsible for the results of the recognition procedure.

INSTRUCTION ON PERSONAL CABINET REGISTRATION

We advise you to use the option of Personal Cabinet registration to make your application process convenient and time saving.
For this please start with creating an account.

 How to create an account?

  1. Push the button “Create an account” in the upper right corner of the page.
  2. Using tooltips, fill in all the fields with relevant information. To see a tooltip, lead cursor to the field name:



  3. After filling in all the fields choose “Register”.
  4. Upon successful registration, you will be sent a confirmation email to the email address you provided. Please follow the instructions there to confirm your account. After confirmation you will need to log in.

Now you can use your Personal Cabinet. It will appear in the Menu bar.

How to create an application?

  1. Push a “Create a new application” button.
  2. Fill in the information about an applicant, document holder (if different) and educational document.
    Please note: an applicant is a person who will submit the documents. You must fill in the relevant fields informing us about the submission type (i.e. who exactly will send or bring the package of documents, or it will be a distant application). In case when documents are submitted by their holder, applicant’s and holder’s data will match.
  3. Using tooltips to fill in all the fields with relevant information. To see a tooltip, lead cursor to the * mark.
  4. If you are using a “Distant application” option, you need to attach scan-copies of educational documents (diploma, diploma transcript, etc.)
    Please note: max size of one file is 1 Mb. If your scan-copy is oversized, please compress it. Also, please, consider the requirements for creating a request for distant apostille. 
  5. Push the “Save request” button after attaching all scan-copies and providing all necessary information.

Your application is done. Now you can see it in your application list. You may choose any option in the activity list, such as “Edit the application”, “Send request for processing” or “Create a new application”.

Please note: At this stage your request is located only in your personal cabinet with “Creation an application” status. Please, push the “Send request for processing” button for putting it into process.

Your next step depends on type of submission procedure:

  • in case of submission in office - you may visit it to submit your documents;
  • in case of distant procedure - just wait; within 1-3 working days your request will be processed, and you will get a message with information about it: details on procedure of apostille, completeness of the application file, and applicable time options and cost of the procedure. You will be able to communicate with a manager via your Personal Cabinet.

REMOTE SUBMISSION

Distant document application is a step-by-step process, which is realized only in Personal Cabinet (further – PC). All the documents — invoice and forms — you will get from an operator, with whom you will be communicating during the processing your request. You may send documents package to us only after passing all the steps of distant application.

 


Step 1. Creating the application for remote delivery in Personal Cabinet

Please sign up to open access to PC. After that you can begin creating the request for remote delivery. Fill the active forms (marked with *), keeping the instructions. In case of difficulties in filling the forms, you may ask your questions by phone — the operator can’t see any messages from not processed request. When you finished creating the application, please, push the “Send request for processing” button in available actions list.

Within 1-3 working days your request will be processed. Incorrect request will be not processed. If you are interested in fast processing of your application, you should fill the request correctly. All requirements are given below only to prevent any troubles in your documents processing.

Requirements for filling the request: 

  1. Only a lawful age (18+) person with passport or personal ID may be an applicant.
  2. The holder of documents doesn’t need to be an applicant. There is no necessary in submitting documents by their holder. It can be done by any other person without notarized power of attorney.
  3. An applicant must create one joint request for all the documents he wants to submit. Please, do not create two different requests, for example, with diploma and its transcript. All the documents you want to submit must be attached to one common request — with information and scan-copies of each document.
  4. Request must be created by the applicant name, not by the documents holder’s name. For example, if the applicant wants to submit documents from different holders, he doesn’t need to create two different requests from two different people (watch §3.)
  5. Holder’s name in the request have to match with holder’s name in the documents (in Ukrainian.)
  6. If the applicant (in case of being the document holder at the same time) has changed his last name after getting diploma, he must point out his actual last name in the field about applicant, and point out his former last name in the field about holder.

 Technical requirements for scan-copies: 

  1. Please, attach all the pages, which content requisites of the documents (document name, serial number, signs, date issue, holders name).
  2. Scan-copies must be legible (recommended resolution – 200-300 dpi). If you have no ability to scan your documents, you may replace them by photos with the same technical requirements.
  3. Type of files — only .jpg/.jpeg.
  4. Maximal file size of one image — 1 Mb. 

Scan-copies of your documents are the only way to define available terms and cost. We will appreciate if you give us an opportunity to make this process fast and correct.

 


Step 2. Terms and cost specification

The operator will answer on you request during 1-3 working days. In your personal cabinet you will get an answer from him about:

  • correctness and accuracy of your request;
  • or about available terms of processing your documents. 

Please, push the envelope icon to read the message:

Picture 1. Unread message from operator

If you want to inform operator about chosen terms or ask more questions, please, do it in personal cabinet (pic. 2, 3). According to your chosen terms operator will generate for you forms, which you will have to put into the package before sending.

 

Picture 2. How to write an answer (1)

Picture 3. How to write an answer (2)

Please note! Choosing terms step is the last chance to make adjustments to your application (change the list of documents or services, for example). So you should think over carefully, because there will be no options to change something after generating the forms.

 


Step 3. Filling the form and paying the invoice

On this stage you print and fill the forms, and pay the bill.

The operator will send you generated forms to your personal cabinets, not to your e-mail. Please, push the “View the documents” button in available actions:

 

Рicture 4. Generated forms and/or invoices

Also you will receive an instruction on filling forms in your message list. Print the forms, then fill them and send scan-copies to operator to e-mail, pointed out in the instruction. The operator will look through the scan-copies and answer you in PC about accuracy of filling forms.

If you are going to pay in Ukraine, your invoice had been already generated with forms. If you are going to pay from abroad, operator will generate the invoice for you only after receiving scan-copies on e-mail (because invoice is generated according to information, which you point out in the forms).

Picture 5. How to pay

You may pay the invoice or in the PC on-line via Portmone, or in any bank with printed invoice. In case of paying via Portmone you don’t need any receipt after; if you are going to pay in the bank, please, save the bank receipt — you must put it into the package.

 


Step 4. Sending the package of documents

After checking the accuracy of filling forms, you will receive an answer from operator about your next step, which is sending the document actually.

Approximately list of documents, included in package: 

  1. originals of educational documents;
  2. originals of correctly filled forms;
  3. original of bank receipt (if you’ve paid in bank).

This list is general. Please, look up to final list, written by operator in the message.

Then you must choose the courier service and send the formed package of documents to our office: Information and Image Centre SE, 25,  Chornovola St., Kyiv 01135, Ukraine.

We inform usually in personal cabinet about receiving your package and starting to work with documents. Processing of your documents begins only the next day after receiving full payment and package of documents.

You may control status of your documents in your personal cabinet or by contact numbers.

Please note! According to the Law of Ukraine “On personal data protecting” and for confidentiality preservation we shall not give away personal information to third parties. Due to this all the information about documents is giving only to applicants.