header-en

APOSTILLE. VERIFICATION OF EDUCATIONAL
DOCUMENTS

News

The schedule during Christmas holidays

Read more...

The important news

Dear visitors!

We are pleased to inform you that between 20.09.2017-25.09.2017 the Information and Image Centre moved to a new place at 25, V. Chornovola St., Kyiv. This will improve the quality of service and create more comfortable conditions for you.

We are waiting for you from 26.09.2017  at the new office.

Attention please! Peak seasonal load

Read more...

Layout of duplicates of higher education documents

Read more...

The Hague Convention does not apply in relations between Ukraine and Kosovo

Read more...

Путь на сайте

READINESS CHECK

When the time of documents processing is close to expiration, use your registration number to check their readiness stage in the section Readiness Check on our website. In case you have completed a request for remote or personal submission of documents, please, visit your  Personal Cabinet in order to find out more details regarding the status of your documents. In addition to that, you may receive the information about the readiness of your documents calling +38044 484 64 45 and +38044 484 64 95. Inquiries are provided daily from 15.00 till 16.00, except for Saturday and Sunday.

Please note that all document processing terms are indicated in working, not calendar, days.

We try to do our best to meet our document readiness terms. However, there are isolated cases, when we experience difficulties in obtaining responses to our requests sent by the Ministry. These cases are impossible to foresee (reorganization or dissolution of the relevant educational institution, loss of archives etc.) Therefore, if your documents require requests to educational institution or another establishment, please, assure yourself that they are ready before going to the Ministry.

Ready documents 25.04.2013
Attachments:
Download this file (25.04.2013.doc)25.04.2013[ ]91 Kb

ISSUE PROCEDURE

Documents issue procedure:

  1. When the time of documents processing is close to expiration, use your registration number to find out their readiness stage in the section Readiness Check or by calling on the following numbers +38044 484 64 45, +38044 484 64 95. Inquiries are provided daily from 15.00 till 16.00, except for Saturday and Sunday.
  2. Come in the office hours to SE ‘Information and Image Center’ at 25, V. Chornovola St, Kyiv. Bring your passport and receipt with the registration number and mark of payment, which you had received after document submission.

The documents can be received by:

  • the applicant after showing his/her passport (or the person who submitted documents);
  • another person, whom the applicant indicated in the application form while submitting the document,  also after presenting his/her passport;
  • any person with a notarized authorization from the applicant.

STATEMENTS

In our Centre you may order several types of statements for embassy, organization for the recognition of qualifications or any foreign educational institution. According to the Resolution No. 924 of the Cabinet of Ministers of Ukraine "Issues on the National Information Centre of Academic Mobility" dated August 31, 2011, our Centre has the authority to check educational documents authenticity, providing information and explanation on educational system of Ukraine etc.

Statements are issued on the letterhead of National Information Centre of Academic Mobility for presentation to whom it may concern.

Statement "On Completed Education Verification and Rights" (statement of I and II category of difficulty)

Such statement may be issued by your educational institution. But if you are not able to apply there, we would like to help you.
A statement “On Completed Education Verification and Rights” (except medical, pharmaceutical and veterinary specialties can be provided by the National Information Centre of Academic Mobility) after the study verification procedure. You should submit a photocopy of educational document with its supplement, and the consent for processing of personal data, signed by the applicant and holder of documents. You may order such statement via Personal Cabinet or at the time of your personal visit to our office. The time of statement issue varies from 10 to 40 working days. The prices are mentioned in the section Cost of Services.

Statement "On the Assessment System in Ukraine" (statement of I and II category of difficulty)

At times to let you continue your education and recognize your qualifications, educational institutions ask for additional information about Ukraine’s assessment system due to the difference between the knowledge assessment standards in various countries at different periods of time. For this purpose, you will need a statement titled “On the Assessment System in Ukraine.” To obtain this statement, you need to submit a copy of your document on education with its Supplement and the consent to the processing of personal data (from the holder and the applicant). You may order this statement through the Personal Cabinet or at the time of your personal visit to our office. The statement can be issued for the period from 10 to 40 working days. The prices are mentioned in the section Cost of Services.

Statement "On License and Accreditation Level of Higher Educational Institution" (statement of III category of difficulty)

To confirm Ukrainian qualification in foreign countries, you may need a statement titled “On License and Accreditation Level of Higher Educational Institution”. To obtain this statement, you have to submit a copy of your document on education with its supplement and the consent for personal data processing (signed by the holder and applicant). You may order this statement via Personal Cabinet or at the time of your personal visit to our office. The time needed to issue this statement varies from 20 to 40 working days. The prices are listed in the section Cost of Services.

Statement "Teacher Education Verification" (statement of III category of difficulty)

Such statement may be necessary if you have to prove your diploma validity; that you have never been deprived of it and have a right to work according to the obtained teacher qualification. In order to obtain this statement, you should submit:

  • copies of your Diploma and its Supplement;
  • notarized copies of all pages of your work record book;
  • a copy of the name change certificate  (in case of name change);
  • the consent for personal data processing  (signed by the holder and applicant);
  • the name of organization, to which the statement is going to be submitted, should be specified, along with its address and registration number of the student (student ID)

The statement issue time varies from 10 to 40 working days. The prices are listed in the section Cost of Services.

Archive Transcript Acquisition

In case there is a need for a statement, issued by certain higher educational institution with a list of subjects and awarded marks, including name change of the educational institution; and it is no longer possible for you to apply to this educational institution, we would like to help you. This procedure is called archive transcript issue acquisition. To order this statement you should submit a copy of your diploma on higher education and the consent for personal data processing, signed by the holder and applicant. The statement issue time takes up to 40 working days. The prices are mentioned in the section  Cost of Services.

SUBMISSION AT A CONVENIENT TIME

Documents for Apostilization are accepted only in the morning hours and returned in the afternoon during four days a week (find more at the operating hours).

Taking this fact into account, we would like to make it possible for you to submit and receive your documents at any convenient time everyday beyond the office hours of the Ministry.

The personnel of the Information and Image Centre will consult and help you to clarify the time and cost for services. We can guarantee high responsibility in our work with your documents and confidentiality of any presented information.

The Information and Image Center accepts and issues documents in our office from Monday till Friday:

 MonTueWenThuFri
Document acepptance
extra-hours
14:00 - 17:00 14:00 - 17:00 14:00 - 17:00 14:00 - 17:00 10:00 - 16:00

The service of presenting and receiving documents at a convenient time is available for additional charge. Express document processing and state duty are paid separately (find more: Cost and times).

EXPRESS APOSTILIZATION

When we offer express document preparation, this means that your documents will be processed in the first turn and their readiness will be controlled by our staff at every stage.

If your documents do not require any requests to be sent to educational institutions to clarify information for apostilization purposes, you have a good chance to receive documents with apostilles on the same day, or after 10 working days. However, certain documents (for example, all paper documents of old standard) require such requests. If the apostilization requires explanation or additional information, the Ministry of Education and Science sends an official request to the educational institution. Such requests and their responses are usually sent by mail. The educational institution has a right to consider the request letter for a month. In such case the time needed for the apostilization of your documents will be extended.

We offer you to accelerate this procedure, in which case you will receive your document with apostille within 20 working days. Then the official request will be sent in advance by fax or e-mail within a day and the response time will be under our control.

If you would like to order express documents processing, you will have to fill in an application and pay for the services of express document processing.